LIBRARY RULES AND GENERAL INFORMATION

 
 
 
 LIBRARY HOURS

   The University Library will generally be kept open from 8 a.m. to 8 p.m. on all working days.  On second Saturdays and Sundays, the Library will function from 9 a.m. to 2 p.m.  The Library will remain closed on all public holidays.

   The issue and return of books will be closed half an hour before closing the Library and the members should leave the Library 15 minutes before closing the Library.
 ADMISSION TO THE LIBRARY

   Admission to the Library    is restricted to the members only.  But others, who are desirous of visiting the Library, may do so, with the permission of the University Librarian, or in his absence, of the senior most member of the staff of the library present.

   Before entering the library, the Gate Register is to be signed by each member and the membership identity card shown at the counter.  Private books and such other personal belongings are not permitted to be taken inside the library.  They are to be deposited at the counter and a token obtained for them.

 MEMBERSHIP

Membership of the library is open to the following categories:

  • Students and Teachers and Research Guides of this University and of the affiliated colleges.
  • Members of the Senate, Syndicate, Academic Council, Faculties and Board of Studies of Kannur University.
  • Non-teaching staff of the University and its departments.
  • Students studying in the institutions situated in the jurisdiction of this University, but affiliated to other Universities.
  • Professionals, Scholars and Scientists working in recognized institutions within the jurisdiction of Kannur University.
  • Graduates of recognized Universities.
  • Persons holding Government recognized Diploma in Engineering.
 PROCEDURE FOR MEMBERSHIP

   Application for membership is to be made in the prescribed form obtained from the Library.  Applications of the students and teachers of this University and of the affiliated colleges shall be recommended by the Heads of the Departments or by the Principals of the Colleges as the case may be.  Applications of the non-teaching staff of the Statutory bodies of the University shall be recommended by the Registrar.  Applications of Professionals, Scholars and Scientists working in recognized institutions shall be recommended by the Heads of offices concerned, with the undertaking that the staff will be relieved of duties only after getting the clearance certificate from the University Librarian.
                   
   In the case of regular students studying in the educational institutions situated within the territorial limits of the University but affiliated to other Universities in the State, Heads of their institutions shall certify to the effect that Hall Ticket to their University/public Examination will be issued to them only if they produce a clearance certificate from the University Central Library.  The applications of others should be recommended by a Gazetted Officer with a declaration to the effect that the Gazetted Officer shall be personally responsible for and shall make good any loss that the library may suffer on account of the membership of the applicant.

 DURATION OF MEMBERSHIP

The duration of membership for different categories will be as follows:

  • Teachers of the University and Affiliated Colleges and Non-teaching staff    of the University:- 3 years renewable after submission of fresh application.
  • Students and Research Scholars of the university and the affiliated colleges:- Till the probable month and year of the final University Examination as specified by the Head of the Dept./ Principal, but however limited to the maximum of 3 years and renewable after production of a fresh application.
  • Members of the statutory bodies of the University:- Equivalent to the duration for membership in the concerned bodies as recommended by the Registrar but limited to 3 years.
  • Others:- One year, renewable after submission of a fresh application.
MEMBERSHIP DEPOSIT

A caution deposit of Rs. 250/- is payable at the time of admission.
Regular Teachers of the University Departments and Non-Teaching Staff of the University are exempted from the payment of deposit fee.

ANNUAL SUBSCRIPTION

   Annual subscription is Rs. 100/-.  All members have to pay the annual subscription at the time of enrolments along with caution deposit.  The subscription for subsequent years will fall due for payment on the expiry of one year from the date of payment of the previous years’s subscription by the member concerned.  The Research scholars registered at the University Central Library and regular students of Teaching Departments of this University are exempted from paying the annual subscription.

RENEWAL OF MEMBERSHIP

   Membership can be renewed for a further period provided that duly attested fresh application to this effect is submitted along with all the borrower’s tickets and Identity Card issued to them. No piecemeal renewal is allowed.

   The application for fresh/renewal of membership shall be submitted within one month from the date of recommendations of the recommending authority.

CANCELLATION OF MEMBERSHIP

   Membership can be cancelled at any time.  In order to cancel membership all dues should be cleared and the Identity Card and borrower’s tickets issued have to be surrendered. After canceling the membership, the caution deposit will be refunded on request.  After six months of cancellation of membership, all unclaimed Caution Deposits will be forfeited and credited to Kannur University Fund without notice.

   One person will be allowed to hold membership in on category only.  The membership of a person enrolled in a particular category should automatically get cancelled when he ceases to be eligible for membership in that category.  If continuance of membership is desired, a fresh enrolment in the changed category is necessary.

   A member will be permitted to change his/her membership from one category to another only after returning the Identity Card and borrower’s tickets issued to him/her. The change of address of member should promptly be intimated to the University Librarian.

LOAN PRIVILEGES

Members are eligible to borrow books from the Library as follows:
a)  Teachers & Research Scholars -           6 books
b)  Others                                   -           3 books

PERIOD OF LOAN
  • A book shall be issued for a period of one month for all members.
  • The University Librarian may fix a shorter period of loan for a book if need arises.
  • Each member will be entitled to borrow one text book from the text book collection for 5 days which is not renewable.
OVERDUE CHARGES
  • An overdue charge of 50 paise per volume per day shall be levied for a book not returned on or before the due date provided Rs. 1/- per volume shall be levied for every day, after three weeks from the due date.
    In case of textbooks issued for overnight reading, an overdue charge of Rs. 10/- per volume per day shall be levied if the book is not returned within one hour of the opening of the library next day.
  • A member against whom any book is due or other charge is outstanding shall not be allowed to borrow books or withdraw his deposit until he pays the amount due. Failure to clear all outstanding dues within six months may invite the forfeiture of membership.
OTHER CONDITIONS OF LOAN
  1. The University Librarian can recall the book and terminate the loan if required. If such books are not returned within the stipulated time, the borrower’s tickets against which the book is issued will be suspended/cancelled, and non-compliance to this rule may lead to the cancellation of membership.
    Periodicals, reference books, damaged books, and rate and out of print books are not normally issued on loan.
    Before leaving the counter, the member shall satisfy himself as to whether the book lent to him is in sound conditions and if not, shall immediately bring the matter to the notice of the staff on duty. Otherwise the member will be held responsible for any damage found afterwards.
    Readers shall not write, or damage, or make marks on any book belonging to the Library.  In case a books is damaged or lost, the borrower is required to replace the book by a latest or same edition, or he will be required to pay four times the published price of the books plus 20% of the published price as procurement charges and also overdue charges if any as per rules.
    Members themselves are responsible for the safe custody of their membership identity cards and borrower’s tickets.  All losses shall be reported to the University Librarian at the earliest.  Duplicate borrower’s ticket shall be issued only one month after receipt of loss report, against a payment of Rs. 20/- per borrower’s ticket.  An indemnity bond is to be executed by the member for this purpose in the prescribed form before the issue of duplicate identity card and borrower’s ticket.  Duplicate membership identity cards shall be issued one month after loss report against a payment of Rs. 25/-.  But the members will be held responsible for any loss that the University Library may have to incur due to the misuse of their lost membership identity cards/tickets.
    Books on loan may be reserved by another members by filling up a reservation card at the counter and affixing adequate postal stamps. Members will be informed by post as and when the book is ready for issue, which is to be collected within the specified period.
    The borrower’s tickets and the membership identity cards are not transferable as they ate token of privilege that only the member for whom they are issued is entitled to.  Sub-lending of books is misuse of this privilege and is to be avoided.
  2. The library is a place of individual study and research and the members should therefore behave in such a way as is conducive to the working of the library.

    i)             Strict silence is to be maintained within the library.
    ii)            Smoking shall not be permitted within the library.
    iii)           Cell Phones shall not be permitted within the library.

 

RETURNING OF BOOKS

   It is the duty of every reader to return the books in time.  If the books are not returned in time, reminders shall be sent, but non-receipt of reminder is not an excuse for the non-return of books.  The retention of a book beyond a period of 6 months from the due  date without any satisfactory explanation for doing so may lead to the cancellation of membership.  Such memberships shall be renewed only at the discretion of the University Librarian.  If the books are not returned even after sending reminder, the University authorities shall take such action as it is found necessary, including legal steps to recover the books retained by the member, the penal cost and overdue charges of the books as per rules.  In such cases all the expenses incurred in connection with legal steps shall be taken either from the member or from the guarantor.

CLEARANCE CERTIFICATE
  1. Heads of University Departments and Principals of the affiliated colleges should insist on their students, staff, teachers etc, who are members of the library to produce a clearance certificate from the University Librarian to the effect that they have returned all books and cleared all dues before they are admitted to final University examinations or issued a Transfer Certificate/ Relieving Order whichever is earlier.  The qualifying certificate of the research students should be obtained and kept in the department at the time of recommending their membership and be returned only after producing Clearance Certificate from the University Librarian as in the case of other students.  They shall also be required to produce Clearance Certificate from the University Librarian before they are permitted to submit their thesis.
    The Heads of the Departments and Principals should insist on producing a non-liability certificate from the University Librarian in the case of those students/research scholars who discontinue their study before the completion of the course.  Their qualifying certificates shall only be released after producing Non-liability certificate.
    Heads of Departments and Principals of affiliated colleges shall also insist on their staff/teachers who are members of the library to produce a clearance certificate from the University Librarian in the event of their transfer/retirement.  The staff working in the University or its Departments shall also obtain clearance certificate at the time of Relief/Retirement.
    The books which are not returned by the University teachers and employees even after one year of due date, and after sending reminders, the penal cost and overdue charges as per library rules shall be deducted from the salary of the concerned person by the Finance Office.  Similarly, the overdue charges of the returned books shall also be deducted from salary if this is not remitted by the staff within six months of returning the books.
  2. A member who needs a clearance certificate before the expiry of his/her membership and has lost one or more of the borrower’s tickets/identity card will be issued clearance certificate only after one month of the receipt of the lost report and after executing an indemnity bond with two Gazetted Officers as securities.

 

The library rules may be altered, modified or amended from time to time by the University authorities if need arises.


All other rules, orders, notification etc. in force in so far as they relate to matters for which provisions have been made in this Rules, shall stand repealed/modified.